MS WORD CLASSES

 Microsoft Word is the most suitable software utilized for building text files. These text files can be altered and transferred from the creator to others and edited by them as well.

MS Word developed by Microsoft is one of the most widely used programs of Microsoft Office suite. This article gives an introduction to MS Word, its various features, and its uses in detail.

It is one of the office productivity applications involved in the Microsoft Office suite. Formerly developed by Charles Simonyi and Richard Brodie, software engineers. It was first released in 1983. Any word file is by default saved with the extension “.doc”.

Check out this article on Microsoft Windows here.

Introduction to MS Word

What is ms word? Microsoft Word enables us to create professional-quality reports, documents, resumes, and letters. Unlike a plain text editor, Microsoft Word has highlights including grammar check, spell check, image support, text and font formatting, advanced page layout, HTML support, and more.

Follow these simple steps to open MS Word on your individual computer:

Click on Start →Go to All Programs → Select MS Office → Then select MS Word.

One can create MS Word doc by these simple steps:

Step 1: Open Microsoft Word with the above step.

Step 2: Once the program is open, click on->Microsoft office button(For Windows 7) or File(For Windows 10) succeeded by->” New” and this will open a new doc.

MS Word is utilized by people of every age group, in schools, in colleges, and for official purposes as well, therefore having proper knowledge of Microsoft Word is a necessity.

Follow these simple steps to open MS Word on your individual computer:

Click on Start →Go to All Programs → Select MS Office → Then select MS Word.

One can create MS Word doc by these simple steps:

Step 1: Open Microsoft Word with the above step.

Step 2: Once the program is open, click on->Microsoft office button(For Windows 7) or File(For Windows 10) succeeded by->” New” and this will open a new doc.

MS Word is utilized by people of every age group, in schools, in colleges, and for official purposes as well, therefore having proper knowledge of Microsoft Word is a necessity.

Features of Microsoft Word

This is how MS Word window looks like (version 2007):

As a word processing application, there are the following functions available:

To process any instructions on the existing text in Word, first, the user requires to choose the text. To select any text, the user needs to put the cursor before the word and press the Shift + Right arrow. Alternatively, the user can place the cursor after the word ends and press Shift + Left Arrow.

Home

From the Home menu, the user can copy/cut the existing text & paste it to some other place in the same document or the other document.

The other processes that can be operated from the ‘Home’ menu are changing fonts, colour, size, case, alignment, spacing, etc.

Bullets, numbers, and paragraphs can also be introduced from the same menu. Users can look for a particular word in the document by clicking on “Find” from the Home menu or simply Pressing “Ctrl + F”. There is an option of replacing that word too.

Insert

From the ‘Insert’ menu, files apart from the text can be embedded in the document. E.g. screenshots, links & hyperlinks, images, tables, charts, equations, special symbols, shapes, headers, footers & page numbers.

Design

From the Design menu, users can obtain pre-decided templates of fonts & font sizes for heading, subheading & other text of the document.

That helps improve the readability of the file quickly.

Page layout option provides the user with a chance to change the spacing before the paragraphs, indents, and general margin spacing of the page.

References

From the References option, the user can include a footnote, table of contents, caption, Bibliography & Citation of the texts in different formats like MLA, APA but for that, the user requires to insert a list of books the user has referred to.

Review

The review option helps users check spelling & grammar errors in the document & protect the document from being edited by non-trusted users.

MS Word Terminologies

1. Word Wrap- A feature of the word that moves or advances text to the next line when typing exceeds the right margin without pressing the Enter key.
2. Drag and Drop- A smart approach to copy or transfer text a short distance.
3. Word Art- Text designed as a graphic image.
4. Thesaurus- A feature that provides synonyms or alternative words for chosen words.
5. Footer- A feature that allows the text/graphics that are marked on every page or segment, regularly at the bottom yet can be anywhere on a page.
6. Header- A feature that allows text/graphics that are imprinted on every page/section, usually at the top yet can be anywhere on a page.
7. Paragraph Styles- A feature that allows text styles for complete paragraphs, including their fonts, alignments, tabs, etc.
8. Endnotes- Notes or references that resemble at the end of the document.
9. Footnotes- Comments or references that appear at the bottom of each page.
10. Indent- A feature that allows setting a temporary left or right margin for paragraph lines.
11. The margin- The gap between the edge of the text in the record and top, base, or side edges of the page.
12. Page Break– The spot in a document where one page ends and the other starts.
13. Bullets & Numbering- A feature that enables the user to generate bulleted or numbered paragraphs.
14. Landscape- A terminology used to specify page orientation, where the page is wider than it is tall.
15. Page Orientation- How pages are laid out in a written document.
16. Portrait- A page orientation where the page is longer than it is wide.
17. Formatting Toolbar- A feature that enables changing character and paragraph formattings, such as alignment and type styles.
18. Font Style- Certain regular changes in the appearance of a font.
19. Charts– Graphs that employ columns, lines and pie shapes to denote numbers and data.

Uses of Microsoft Word

1. MS Word allows users to do write-ups, build documents, resumes, records, instruction documents, or a letter to another person and serves as one of the most regularly used programs under the Office suite. Other usages of MS Word are as follows;
2. In the education field, MS Word is regarded as one of the simplest tools which can be utilized by both teachers and students; for formulating notes more easily through MS Word by making them more interactive by adding shapes, images, colours, and other effects.
3. It is also beneficial to make assignments on MS Word and submit them online.
4. In the workplace, MS Word is employed for submitting letters, planning reports, making bills, sample documents, letterheads, etc.
5. MS Word serves as one of the best tools for creating and editing resumes and making changes to them.
6. As separate choices are available for table of contents, bibliography, etc., MS Word acts as the best tool that can be utilized by authors for writing books and adjusting it as per the requirement.

We hope the above article on Microsoft Word is useful for candidates looking for such insights. For more, download and install the Testbook App or visit the testbook website for more updates on such similar topics from Computer Awareness, and numerous such subjects can even check the test series available to examine your knowledge regarding various exams.